Subprocessors
Every third party that touches your data.
The complete list, what each one is used for, and which categories of data reach it. We notify workspace owners before adding to this list.
Version 0.1 · draftnot yet in effect
This page is a design placeholder. The table structure is real and the Microsoft row reflects shipped behaviour. Every row marked To confirm is a guess at the shape of the stack — replace each with the actual vendor, region and contractual basis before publishing.
SubprocessorPurposeData reaching itStatus
MicrosoftCustomer’s own tenantSource system. Sign-in, calendar, meetings and Teams transcripts are read from Microsoft Graph with read-only scopes.Account identity, calendar metadata, transcript textConfirmed
Model providerTo confirmEmbedding and grounded answering when AI search is enabled on the plan.Transcript passages retrieved for a queryTo confirm
Cloud hostingTo confirmApplication hosting and the primary database holding the workspace record.All customer content at restTo confirm
Payment processorTo confirmSubscription billing and invoicing. No meeting content reaches it.Billing contact, plan, seat countTo confirm
Transactional emailTo confirmSign-in, notification and billing email delivery.Email address, message contentsTo confirm
Error and performance monitoringTo confirmDiagnosing faults in the running service.Service logs, identifiers; content excludedTo confirm
1. Notice before we add one
Placeholder copy
State the notice period given to workspace owners before a new subprocessor begins processing, the channel used, and the objection process.
What the product actually doesTurning the AI search add-on off removes the model provider from the path entirely: capture, notes and keyword search run without sending transcript text to a third party.
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The security pack includes the Graph permission list with a reason for each, and this table with contractual detail.
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